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Update on cohort based play

2020-11-18 09:50 | Anonymous member (Administrator)


In this issue:

Cohort play update 

Future use of schools


Update on Cohort Play


The Club had planned to implement Cohort-based play on November 22 nd, before receiving the changed guidelines from the Premier on Nov 12. We are aware there are many questions about cohorts and cohort based play. Please be patient as we continue to plan and we will try to answer as many questions as possible.

In responding to the mandatory cohort form, members chose to be placed in a cohort based on:

- Level,

- Partner,

- Specific play time;

- Or placed in a formed cohort under a specific leader.

Please note that some members asked to be placed in a men only or women only cohort . There were not  sufficient replies to make a men only or women only cohort possible.

Those that asked to be with a specific leader, automatically have someone to help organize the group/cohort. The other cohorts (level, partner, time play) were created by the club and do not have a leader. Some members in these cohorts did volunteer to be captains, when they replied to the survey. Nicole Currie (Nikki) contacted these members asking if they indeed would help be a captain for the cohort they were placed in. This was in preparation for play at Red Willow. We want to thank all those members who have agreed to help out as captains/leaders. They will be contacted again closer to the restart date to finalize the process and answer specific questions on processes for the captain.

Of course Pickleball play through the club is now put on hold and we are waiting to see if play will resume after the two week closure. Dependent on this news, you will receive notice of when and how play will resume at Red Willow. If you have been registered in a series play at Servus and BActive you will also receive notice about whether/ when these series will resume. More information will be sent regarding refunds but be patient as we have to wait and see what will happen and whether/ when pickleball will resume.

In January there will  be a maintenance process put in place to accommodate cohort requests from new or existing members who had not previously asked to be put in a cohort. It will also accommodate changes within a cohort. In January whether/ when play resumes , new cohort-based play at Servus Place and other SAPC venues will be organised.

I know you are asking “How will this cohort play work.” The Club will assign each play time to a particular cohort. The system will only allow you to SEE and register to play, IF you are a member of that cohort. So for example when play begins at Red Willow, a member will check the Red Willow calendar, and will only see the time(s) available to their cohort. That is the only time(s) they are able to register to play. This will be the same for all play venues beginning in January.

As we've mentioned before play times will be allocated equitably to each cohort on a "per member" basis. This means that cohorts with more members will get more play times. Note that in larger cohorts, only a small portion of them can attend each session (e.g. only 10 out of 50), whereas in a small cohort a greater percentage of their members can attend each session (e.g. if only 10 in cohort, all 10 can attend a session.)

You must log into the website in order to see cohort-based play opportunities. You will not see opportunities open to other cohorts. This prevents you from accidentally registering for play with the wrong cohort.

The cohort you are in (example M03 or S05) is now indicated in your membership profile. You can also see a new cohort directory online -- so you can contact your cohort colleagues when you need to. To see who is in your cohort, do an advanced search specifying your cohort group (eg: SO5). All your cohort members will be listed.
Here is the link to the cohort directory.


Special thanks to Ray Keroack for all of this behind the scenes work which has taken so much time to create.

Now for all of those questions you may have; on the website under the heading “Play”- cohort based play, you will find the explanation and the answers to the questions you may have. Many we have mentioned above. Here's a shortcut to that page.


As we move forward, awaiting news about pickleball play reinstatement; please read the cohort play information on the website.

Future School Use

The districts have confirmed that there will be no Community Use of Schools through February 2021.

Until then stay safe!



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